Associate Contracts Management Officer at United Nations November, 2018
Associate Contracts Management Officer at United Nations November 2018
Job Title: Associate Contracts Management Officer
Organization. Setting and Reporting This position is located in the General Services Section/Administration/Registry, in the Arusha, Tanzania, branch of the International Residual Mechanism for Criminal Tribunals (IRMCT) under the supervision of the General Services Officer and overall guidance of the branch Administrative Officer.
The Associate Contracts Officer (ACO) is responsible for contract management and contract compliance of all contracts managed by the Arusha branch General Services Section (GSS), and provides advice and support to other self-accounting units as required. This includes review of scope of services and specifications developed by requisitioners; coordination with the Procurement Section during bidding and contract performance stages; technical evaluation of bids received by Procurement Section; contract compliance including systems for conformance to contract obligations and responsibilities, progress review, monitoring, quality assurances, vendor coordination and reviews, conflict avoidance and resolution, and invoicing; planning and allocation of resources, budgeting along with performance appraisal and forecasting, laying down administrative procedures for operation in accordance with UN practices. Supervising the operation of all leases of IRMCT leased properties, plant and furnishings located in all buildings occupied by the IRMCT Arusha branch, including the Kigali field office. The ACO also provides guidance to the Facility Management Unit within GSS for the management of maintenance services and supply contracts for utilities with the mains and back-up electrical systems, life safety systems, security access systems, vertical transport, plumbing, heating, ventilation, air-conditioning, and grounds as well as alterations and improvements to the technical systems, services and accommodation. The ACO further assists staff in all units in GSS in the management of the various service and supply contracts, and assists in planning and allocation or resources. Serves as a focal point for contractual matters within GSS and as GSS officer in charge as required. Competencies
Professionalism –Knowledge of contract management and contract compliance. Knowledge of United Nations procurement rules and regulations. Knowledge of facility management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments, adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education Advanced university degree in law, business administration, procurement, architecture, engineering, facilities management or related area. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.
Work Experience Minimum of 2 years of progressively responsible experience in contracts management and contract compliance. Experience working in the United Nations system may be an advantage. Experience with procurement and/or general services or facility management may be an advantage. Transactional experience with an enterprise resource management system using the SAP platform, such as Umoja, may be an advantage.
Languages English and French are the working languages of the Tribunal. Fluency in written and spoken English is required. Knowledge of French and/or Kiswahili might be an advantage.
Assessment There may be a technical test followed by a competency-based interview.
Special Notice The appointment is limited to IRMCT. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.
NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislation of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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