Subawards and Procurement Manager at RTI International- Ajira Tanzania

Posted by | September 3, 2018 | Jobs In Tanzania

Job Summary

RTI International is seeking a Subawards and Procurement Manager for a USAID-funded malaria surveillance and monitoring project in Dar es Salaam, Tanzania. The Subawards and Procurement Manager will be responsible for managing a large subawards program, from solicitation to closeout, with multiple local subawardees. S/he will also provide subawardee training, subaward backstopping and oversight, and contribute to the development of subaward-related deliverables. S/he will provide leadership and coordination of the project’s procurement activities, including but not limited to the processes of procurement (local and international), transport of procured goods, and oversight of Asset and Inventory Management and Control, while ensuring compliance with RTI/USAID procurement and logistics policies.

Essential Duties


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Development of the subawards management program with input and oversight of the Chief of Party, Surveillance and MERLA Director, and the RTI home office team.


Oversees subaward management process for local entities, including working with the Technical Team to develop SOWs, tracking, review, and approval processes.


Issuance of RFAs, evaluations of applications, negotiations and coordination and conducting of pre-award assessments and preparation of the subaward agreement.


Maintains subawards files, including records on monitoring, progress reports, financial management files and ensures audit trail for all necessary subaward documentation.


Ensures timely financial disbursements, compliance with subaward financial management policies, monitors all expenses as necessary, and provides regular updates on subaward status.


Provides regular periodic monitoring of local subawardees and technical assistance as required to build their capacity.


Reviews technical and financial expenditure reports (as necessary) for accuracy and adherence to the SOW and budget.

Oversees procurement and logistics management of the project’s commodities/goods/materials and services required for operations, including performing all phases of sourcing and solicitation while ensuring best value for money and within required lead times for a variety of requirements.

Identify and develop qualified suppliers for a broad range of commodities and services in support of project activities with the goal to ensuring open competition, efficiency, price reasonableness and overall best value in procurement.

Coordinate issuance of purchase orders in accordance with company policies and procedures;

Contribute to the supply chain management efforts up to and including logistical support from the ordering point through the follow-up, and delivery of the required goods and/or services to the final destination;

Provide leadership of overall property, and inventory control and management, reports, custody control documents, reconciliations for both expendables and non-expendables according to USAID rules and regulations and RTI policies;Conduct planned and cycle inventory counting exercises, cycle inventory reconciliation, and maintain updated asset and inventory records for the project;

Supervise and provide leadership and guidance to the administrative assistant in support of procurement activities.

Minimum Required Education & Experience

Job Requirements are a combination of qualifications and related experience. Judgment of an acceptable equivalent combination, on an individual basis, is the responsibility of Management.

Master’s degree and 9 years of experience or Bachelor’s Degree and 12 years of experience or equivalent combination of education and experience


Skills & Abilities

Skills and abilities required to perform the essential job duties of this job are listed below. An addendum that clarifies additional skills and abilities for incumbents in this job may be used in addition to this description


At least 10 years of relevant work experience in finance, procurement and subaward/grants management within the USAID context.

Experience working with international non-profit organizations (INGOs), preferably with overseas offices in Tanzania.
Strong experience with USAID rules and regulations required.

S/he must be fluent in English.


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Strong candidates will exhibit excellent organizational and interpersonal skills, ability to work under difficult circumstances with limited resources, and ability to form productive relationships with host country counterparts and training institutions.


Additional professional training in procurement and supply chain management/logistics management preferred.

Physical/Mental Demands
Physical and mental demands of this role include those that must be met by an employee to successfully perform the essential functions of this job, as outlined above. Examples include: remaining in a stationary position for long periods of time; operating a computer and other office machinery; thinking, learning, and concentrating effectively and frequently communicating with other people, both within and outside of RTI; frequent travel between offices; ability to handle the stress associated in meeting frequent, multiple and tight deadlines; ability to work in excess of 40 hours per week as workload and deadlines may require; and ability to have regular, reliable and predictable attendance.

Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
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