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Sub-County Finance Assistants (14 Posts) Job Vancancy at ABT Associates – Kenya Jobs

  • Company: ABT Associates
  • Location: Nairobi, Nairobi County, Kenya
  • State: Nairobi
  • Job type: Full-Time
  • Job category: Accounting Jobs in Kenya

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Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1.
Supervisor: Country Finance and Administration Manager
No. required: 14 (6 in Migori and 8 in Homabay)
Overall Purpose: The major purpose is to support the Country Finance and Administration Manager and County Finance Assistant in collecting the required information from Sub- county operation sites for processing payment of sub-county spraying staff besides observing proper accounting procedures, systems and internal controls in Sub-county field stations.

Responsibilities for the Sub-County Finance Assistants Job

  • Providing support to county finance assistants for vendor and payroll processing and data reconciliation
  • Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments
  • Analyzing, researching, validating and correcting any payroll issues on a weekly basis
  • Responsible for correcting and resolving errors to avoid seasonal staff employees receiving incorrect payments
  • Responding to staff queries regarding payroll and vendor matters
  • Monitoring and, where necessary, escalating issues to avert errors
  • Processing payments and post-payroll activities, identifying errors and resolving them.
  • Reinforce payroll output transmissions communication and off-cycle requests at the field stations
  • Assist the finance teams within the organization by providing information and reconciliation reports
  • Identify and resolve general ledger posting queries
  • Assist in developing a database of all field staff involved in the allocated sub-county
  • Ensuring that the daily work logs are completed, signed and submitted by team leaders and supervisors.
  • Obtains and maintains personal information from operation sites spray teams which is used in administering their pay e.g. ID number, telephone numbers.
  • Collecting of financial data from field stations and verifying the accuracy of information/support documentations and reasonableness of costs.
  • Organize the financial document filing system and submit to the county finance assistant.
  • Assist in verifying and processing of payments
  • Provide high level of customer service to all staff and external vendors of the organization
  • Maintain strict confidentiality as it relates to all information.
  • Perform other ad hoc projects duties as assigned by supervisor

Sub-County Finance Assistants Job Qualifications

  • Training in accounting/finance or its equivalent preferably CPA (K)
  • Additional 1 year experience working as an account clerk in a busy professional environment

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Knowledge, Skills and Abilities:
  • Proficiency in English and Kiswahili.
  • Knowledge of payroll processing and reporting
  • Excellent levels of numeracy and computer literacy
  • High accuracy and productivity
  • Strong organizational skills
  • Financial services operations or administrative experience a plus
  • Must have the ability to multi-task
  • Working knowledge of Microsoft Outlook, Word and Excel
  • Strong presentation and facilitation skills
  • Ability to use spreadsheets and other accounting software
  • Strong interpersonal skills and ability to work in a team

Also Read  Storekeeper (70 Posts) Job Vacancy at ABT Associates:

How to Apply

Interested candidates are encouraged to send a cover letter and updated CV to with the title of the position being applied for in the e-mail subject line e.g. “Environmental Compliance Assistant” and specify the location/ward preferred by COB Wednesday, September 12th, 2018.
Please note that where there are multiple duty locations indicated for a position advertised above, the candidate is encouraged to state the most preferred duty location in the subject line as well.
Only shortlisted candidates will be contacted.

Equal Opportunity Employer: As an equal opportunity/affirmative action employer, Abt Associates is committed to fostering a diverse, multicultural work environment where our employees respect one another and share a commitment to our firm’s values, mission, and strategies.

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