PSM Supervisor at Ministry of Health (Wizara ya afya) through Global Fund Grants September, 2018

Posted by | September 8, 2018 | Jobs In Tanzania


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THE UNITED REPUBLIC OF TANZANIA
THE MINISTRY OF HEALTH, COMMUNITY DEVELOPMENT, GENDER, ELDERLY AND
CHILDREN

Employment Opportunity

Ministry of Health, Community Development, Gender, Elderly and Children (MOHCDGEC)  through Global Fund Grants is looking for enthusiastic, creative and energetic individuals to fill the following vacant positions:-
Job Tittle:  PSM Supervisor (1 Position)
Location: Dodoma
Reporting To: Global Fund Coordinator
Duties and Responsibilities:
  1. Assist the GF Coordinator with the communication between the MoHSW Permanent Secretary and GF supported programmes (NACP, NMCP, NTLP, HSS) and external agencies (MSD, TFDA, NIMR) on PSM issues as outlined in these ToR.
  2. Collect information from GF supported programmes on selected PSM indicators tracking procurement of health commodities and compile monthly reports for submission to M&E Supervisor and GF Coordinator by end of second week every month.
  3. Scrutinize quarterly progress reports from the GF supported Malaria and TB grant programmes; compare with planned activities; summarize findings in brief reports to GF Coordinator by end of the month into the subsequent quarter. Also provide written feedback on the reports to individual programmes.
  4. On request from GF Coordinator prepare background documentation for and/or participate in ad hoc consultations with the MoHSW Permanent Secretary, the GF supported programmes and the external agencies.
  5. Write feedback reports to GF supported programmes and external agencies on all PSM reports submitted to or through the GFCU. These feedback reports should be discussed at GFCU’s weekly coordination meetings and final reports should be transmitted to programmes/agencies within ten days of receiving the reports.
  6. Assist with preparation of and participate in regular two-monthly meetings with programmes and external agencies.
  7. Prepare documentation, reports, presentations etc. for GF programmes’ external stakeholders (LFA and GF; TNCM; MoF; and PMO-RALG) as outlined in these ToR or requested by the GF Coordinator.

Also Read:  Finance and Compliance at Ministry of Health (Wizara ya afya) through Global Fund Grants September 2018

  • Scrutinize updates on procurement management, stock status including pipeline stocks, and review the PQR as done by MSD – and submit recommendations for endorsement of GF Coordinator regarding GF supported programmes’ performance for these updates in terms of timely and high quality progress reporting to:
    1. LFA and GF (PUDR sheets , training plans, performance frameworks)
    2. TNCM (Dash Boards – progress update)
  • Keep oversight and ensure follow-up with GF supported programmes on timely and accurate adherence to:
    1. Conditions Precedent related to programmatic issues related to PSM.
    2. Special Conditions related to programmatic issues related to PSM.
    3. Time Bound Actions related to programmatic issues related to PSM.
  • Report monthly to GF Coordinator on status and progress with compliance on CPs, SCs, and TBAs.
  1. Monitor procurement and supplies management of items that are planned to be procured under GFATM grants, follow the procurement processes and keep the GF Coordinator informed to alert the MoHSW Permanent Secretary on off-track procurements. Facilitate and participate in the LFA’s verification of PUDRs on request by the GF
Coordinator.
  1. Participate in the planning and preparation of new GF projects, project phases and support modalities, as directed by the GF Coordinator.
  2. Assist the GF Coordinator to provide relevant information and otherwise facilitate the PS, CMO, and Programme Managers’ participation in TNCM, GF Missions, and other GF related events.
  3. Assist programmes and external agencies with assessment of capacity enhancement requirements and advise on capacity building opportunities as directed by the GF Coordinator.
  4. Develop action plans to address PSM challenges.
  5. Coordinate the preparation of SOP-PSM.
  6. Review PQR in GF websites and monitor that MSD has reported accordingly.
  7. Participate in supply chain reviews carried out by LFA/GFATM.
  8. Maintain in-debt insight with GF programmes’ and external agencies’ PSM systems, visit all programmes/agencies at least once every two months, record findings from these visits, and write feedback reports initially for discussion at the
 


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GFCU coordination meetings and subsequently – within ten days of each visit – provide the endorsed feedback to programmes/agencies.
Act on behalf of the GF Coordinator when specifically designated and requested to fulfil such tasks.
Participate in weekly GFCU coordination meetings.
  1. Submit monthly work plan for consideration by the GF Coordinator one day before the last GFCU meeting in a preceding month.
  2. Abide by work plans approved by the GF Coordinator unless otherwise specifically agreed with the GF Coordinator.
  3. Ensure that relevant PSM documentation is shared with colleagues in the GFCU.
  4. Ensure that all documentation under the purview of PSM Supervisor is submitted to the GF Grants Officer for soft and hard filing.
  5. Act as central point of contact with the Country Team
  6. Ensure Technical working groups meet to deliberate on PSM issues
  7. Ensure that LoHP is regularly updated based on ongoing updates to quantification and supply planning
  8. Ensure that the Global Fund PQR is updated
  9. Work with programmes to initiate procurement through wambo.org or MSD
  10. Act as the link with PSU and MSD to provide updated quarterly stock status reports to the Global Fund
  • Ensure disbursements of fees to MSD takes place
Experience and Qualifications:
  1. Basic Degree in Pharmacy.
  2. Registered by the respective professional board
  3. Minimum three years of experience working with donor funded projects specifically on Aids, TB and Malaria will be an added advantage.
  4. Age not more than 50 years
  5. Knowledge in monitoring, critically analyzing data and reporting.
  6. Computer skills in Basic Microsoft Office
Terms of Employment: 2.3 year Contract (Renewable based on Performance and availability of funds)
Details on How to Apply:
If you believe you are the ideal person we are looking for, please send your cover letter describing why you are the right candidate for the position, a curriculum vitae/resume detailing your experience, relevant copy of certificates and three (3) professional referees from previous and current place of employment. Only shortlisted candidates will be contacted and all interview costs will be borne by the applicants. Successfully candidates should be ready to relocate to Dodoma. To find out more about these positions kindly visit www.moh.go.tz
Note: All applications should be sent on or before 12th September, 2018 to:-  

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Permanent Secretary, 
Ministry of Health, Community Development, Gender, Elderly and Children, 
University of Dodoma, 
Faculty of Social Science in Community Development, 
Building No 11, P.O Box 743, 
40478 DODOMA.

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