Job Poa

Project Manager – Maritime Security – Job Opportunity at G4S Tanzania September, 2018 – Ajira Tanzania


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Project Manager – Maritime Security - Job Opportunity at G4S Tanzania September, 2018 - Ajira Tanzania

Job description

Job Introduction
To ensure the smooth running of daily operations within the designated area of business; in such a manner as to ensure the continuous provision of a professional security service that meets the requirements of the relevant customers
Role Responsibility
Functions of the Position:

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Manage the smooth day-to-day running of the relevant sites/contracts to ensure profitability.
    • Posting Sheets to be signed off daily. Ensure security officers are posted on sites according to the customer agreements/contracts.
    • Measurement of Customer Service Standards to be complete on a monthly basis by the Contract Manager
    • The Contract Manager must ensure that the Site Inventory is used during any formal handing & taking over shifts on all sites.
    • The Contract Manager must ensure that site inspections are done on every site for all staff to ensure all are briefed, correctly dressed/equipped and ready for the shift.
    • Ensure that pay queries are attended to and that correct the payments to security officers.
Manage the work schedules of direct reports to meet agreed plans, contracts and agreements in a cost-effective manner
    • Ensure that the duty rosters are prepared in time and delivered to the Security Officers on site
    • Authorize the necessary time sheets on a monthly basis
    • Analyse the Easy Roster system to allocate manpower, over and under postings and rectify any anomalies
Customer Liaison
    • Formal Customer Meetings to be held on a monthly basis or as per written agreement.
    • Minutes of the Meetings to be forwarded to the customer within 7 days.
    • Ensure that Site Seniors are included in the meeting and that the relevant discussions at the meetings are translated to all the Security Officers.
    • Customer complaints to be resolved within 2 working days.
    • Ensure that a formal Customer Service Assessment are completed monthly by the customer (or Preference Letter on file should the Customer not want to complete Monthly Assessment)
    • Ensure that site visits are conducted according to a pre-determined visit plan.
Ensure Post Descriptions, emergency plans, registers and files are in place according to Customer and Company requirements.
    • Ensure Post Descriptions and emergency plans are adhered to by the Security Officers and Supervisors.
    • Post Descriptions must be reviewed annually.
    • Post Descriptions must be approved by the customer annually.
    • Ensure that the correct registers and files are placed on site and maintained.
Ensure that all Security Officers are inducted and properly trained to meet the requirements of the position/ post.
    • New employee on a new site must be tested within 2 weeks to confirm they are familiar with all procedures.
    • Determine training needs and where necessary recommend training to be conducted to meet customer requirements.
    • Ensure that monthly Site Knowledge Tests are written by all Security Officers on site.
    • Ensure that other on-site training is conducted as necessary to meet customer requirements.
Audits and Assessments

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    • Ensure that quality audits are conducted in accordance to the audit plan.
    • Ensure that Health and Safety Risk Assessments are conducted in accordance to the Company Policy.
    • Ensure that all the Security Officers on site are aware important/problematic physical risk factors
    • Complete documentation regarding audits and risk assessments as required.
Ensure all Company assets are accounted for, properly handled safeguarded and maintained.
    • Ensure that monthly equipment checks/ audits are conducted to ensure it is in good working order.
    • Monthly reports to be forwarded to the relevant logistics/ Operation Clerk.
    • Ensure that vehicles are inspected on a weekly basis.
    • Ensure that vehicles are inspected during hand over/ Take over (includes complete vehicle inspection)
    • Ensure that all defects are repaired immediately.

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Discipline
    • The Contract Manager is responsible and must ensure strict discipline on his sites.
    • The Conducting of disciplinary hearings, appeals and grievances according to the Company Disciplinary Code may be required from a Contract Manager.
Monthly and Weekly reports
    • The Contract Manager must ensure that the Monthly and Weekly reports are completed and forwarded to the respective managers as required.
Health and Safety
    • Ensure that all sites comply and implement the company Health and Safety Policy.
    • Distribute weekly Tool Box talks to all sites.
    • Ensure that Health and Safety of all employees remain a priority.
General
    • The Contract Manager must ensure that all incidents are reported and properly investigated.
    • The Contract Manager will be required to follow-up on invoices and statements to ensure customers pay the appropriate amount on time.
The Ideal Candidate
Must have experience in the following :
  • Competent to undertake the duties and responsibilities as defined in Section A/17.2 of the ISPS code including :
  • Threat and risk security assessmemts of maritime and port operations and the indentification , implemenation and maintenance of effective and technlogy enableed , counter measures .
  • Development , maintenance and implementation of security plans and procedures and instructions .
  • Planning and conducting drills , audits and tarining of G4S and customer personnel .
  • Pro- active penetration and vulnerability testing and subsequently the implemenation of corrective / preventative actions and deterrents .
  • Surveillance and investing security breaches a, fraud and malfeasance .

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