Finance and Administration Officer at Global Communities

Nafasi za kazi Global Communities 2018

Global Communities is a global development organization committed to working in partnership with communities around the world to achieve sustainable and effective change that enhances the lives and livelihoods of vulnerable people. Its mission is to create sustainable, positive and community-driven change that will improve the lives and livelihoods of vulnerable people around the world.

Global Communities is looking for a qualified finance and administration officer (AIMS) for the agri-food investment program to promote trade by improving access to finance and expanding the small business markets and medium-sized farms in Kenya, Tanzania and Malawi.

The FAO will be responsible for providing financial, administrative and human resources for the activities of global communities in Tanzania. In particular, he/she will maintain accounting systems that support financial reporting, supervise the management of financial records, and provide human and administrative support. It will ensure compliance with donor and global community policies, policies and procedures.

This position is located in Dar-es-Salaam and informs the program administrator in Tanzania with the technical responsibility to inform the Director of Finance and Human Resources (DFHR) in Nairobi.


Financial responsibilities
 Provide financial management for the GC program in Tanzania.
 Prepare timely and accurate financial reports and practices to ensure that all reports are sent on time.
 Maintain archiving systems to ensure proper documentation of all financial processes.
 Ensure that adequate, adequate and operational financial controls are in place and regularly reviewed.
Create, track, and analyze budgets, including profit and loss statements, create financial reports, and provide recommendations on budget spending and cash flow to the DFHR.
 Monitor spending to ensure that program resources are spent appropriately and within the budget.
 Ensure optimal financial monitoring of all sub-subsidies in Tanzania.
 Support the annual financial audits of the program and ensure that subcontractors meet all audit and financial audit requirements.
 Conduct regular OFAC audits for program staff, suppliers, consultants, partners and Tanzanian contractors.
 Assistance in the development of the program and, where appropriate, in the preparation of proposals.
 Follow the professionalism of the GC Office and integrate it into your daily activities.
 Advocate and apply GC policies and procedures.
Human Resource Management
 Keep complete personal records and records, including recruitment, identity card and passport, diplomas and other personal certificates, informational forms, regulations, time sheets, absence forms, disciplinary documents and other required documents.
 Record and monitor planned absences such as illness, maternity, annual leave or any other permit.
 Coordinated exit procedures, including exit surveys and assessments and approval tests.
 Keep accurate records of payroll, incoming payments, and any non-optional deductions and benefits.
Administrative responsibilities
 Ensure the supervision and support of the office clerk to ensure that the office building, the complex are properly maintained and that the utilities are used efficiently and on time.
 The development and maintenance of a system for assigning vehicles and drivers to program allocations and the use of vehicles are documented in detail in the mileage records.
 Make sure that all items in your inventory are labelled at the time of purchase and are inventoried according to applicable guidelines
 Ensure that the global risks of the global communities are adequately insured and that compensation for potential risks is sought.
 Make sure that the office building meets the legal requirements for safety at work.
 Review the acquisition actions.
 Write, implement, and update a security risk management plan and associated templates in collaboration with the Program Manager.

The functions listed above do not include all functions the position in GC. The GC reserves the right to change and update the job descriptions at any time.

 Bachelor of Commerce or Bachelor of Business Administration in Finance, Accounting and Intermediate Accounting Qualifications.

 At least 5 years of relevant experience; and strong computer skills
 At least 3 years of experience working with foreign donors (preferably US government donors)
 Advanced knowledge of computer-aided accounting (QuickBooks), proven organizational skills and a strong track record in service delivery.
 Advanced practical knowledge of MS Word and Excel computer programs
 Previous experience in grant programming
 Demonstrate flexibility, cultural sensitivity in working with NGO partners and the ability to adapt GC policies and procedures to the local context.
 advanced skills in interpersonal communication, relationship building and organizational skills;
 A person of known integrity
 Ability to maintain strict confidentiality of all privileged information relating to personnel and tax matters.
 Proven ability to work constructively in a team
 Ability to interact clearly and effectively with donors and other organizations

 Excellent English and Kiswahili skills, including written and spoken languages.

working conditions
 Based in Dar es Salaam with occasional travel inside and outside the country to complete tasks.
 Can work for a long time on a computer keyboard.

Inquiry by e-mail to When submitting your application, please include the job title in the subject line of the e-mail, attach your CV and letter of application so that you receive it on the 23rd of February 2018